Built for contract pilots & flight crews
Expense reports & invoicing for professional flight crews
Snap receipts as you go, keep every trip organized by tail number, and send a clean expense report or invoice before you leave the hotel.
- No credit card required
- Cancel anytime
- iPhone, Android & web
Made for the people who fly the trips
- Contract pilots
- Flight attendants
- Charter crew
- Corporate flight departments
Watch the demo
Receipt to sent invoice, in about a minute.
A whole trip closed out, start to finish. Works the same on phone, iPad, or desktop.
- Snap a hotel folio — the details fill themselves in
- It lands on the right trip and tail number
- One tap sends the invoice with every receipt attached
CrewRoo demo · about a minute
Sound Familiar?
A pile of crumpled receipts on your kitchen table and a spreadsheet that eats your whole day
Three tail numbers, two operators, and one trip bleeding into the next — scattered across email, notes, and half-named PDFs
Accounting bouncing it back because a receipt is missing or the per diem math doesn't line up
That's the mess CrewRoo was built to clean up.
How it works
Scan. Organize. Send.
From receipt to report in minutes, not hours.
- 1
Scan receipts
Snap a photo at hotel checkout, the rental car return, or between legs. Vendor, amount, date, and category fill in automatically.
- 2
Organize by trip & tail number
Receipts attach to the right trip and tail number. Add legs, mark RON nights, and your trip is already halfway to done.
- 3
Send the report or invoice
Tap send. Accounting or your client gets a clean report with every receipt attached as backup — exactly how they want it.
14-day free trial · No credit card required · Cancel anytime
Features
Built for the Way Flight Crews Actually Work
Tail numbers, trip dates, per diem, flight legs, RON nights — the app speaks the same language you do.
Receipt Scanning That Works
Photograph any receipt — hotel folios, rental cars, Uber rides, meals, fuel, airline tickets — and it instantly extracts the vendor, amount, date, and category. Upload PDFs too. No manual data entry, ever.
Trip & Flight Leg Tracking
Log every trip with per-day flight legs, departure and arrival airports, and RON (Remain Overnight) dates. Your expense descriptions auto-generate from your actual route — LAX to TEB, RON in DEN, the works.
Clean Expense Reports & Invoices
Generate polished PDFs organized by tail number. A clean summary your accounting department or client can glance at, plus a detailed expense report with every receipt itemized by category.
How crew expense reports workSend in Seconds
Email your expense report or invoice with every receipt compiled into a backup document — plus your W-9 and banking info attached if needed. Set Due on receipt or a due date, and overdue invoices are flagged. Fire one off right from the hotel lobby.
More on crew invoicingSeveral Trips, One Invoice
Flew three trips for the same operator this month? Bill them together on one invoice — even on different aircraft — with a section and subtotal for each trip.
Multi-Client & Tail Number Management
Working for multiple operators or departments? Keep separate client profiles with billing contacts, addresses, and associated tail numbers. Switch between clients as fast as you switch aircraft.
Per Diem & Daily Rate Tracking
Set your daily rate per trip. Work days auto-populate from your trip dates with descriptions built from your flight legs and RON nights. No more counting days on a calendar and doing math.
RON Date & Location Tracking
Mark which nights you stayed overnight and where. RON dates appear on your reports with airport codes so everyone sees exactly where you were and why the per diem applies.
Mileage & Client Trip Numbers
Log mileage at the current IRS rate right on the trip, and add your client's own trip number so it prints on the invoice their billing team matches against.
Revision Workflow
Made a mistake on a sent invoice? Void it and re-edit with the same invoice number — no lost data, no confusion. Update trip details and regenerate in seconds.
Inside the app
See It In Action
Every trip, every invoice, every client — one workflow.
Trips
Every trip. Every tail number. Organized.
Daily rate, date range, tail number, flight legs, and attached receipts — all in one trip record. Filter by active, completed, or invoiced. Add a new trip in seconds.
Invoices
Send, track, get paid.
Professional two-page PDFs with your W-9 and banking info attached. See what's drafted, sent, paid, overdue, or void at a glance. Email it to accounting or your client in a single send.
Clients
Multiple operators. Clean separation.
Keep separate profiles for every operator or flight department — with billing contacts, phone numbers, and the tail numbers you fly for each. Switch as fast as you switch aircraft.
Works Where You Work
CrewRoo is mobile-first and works on any device — the iPhone app, the Android app, iPad, or desktop, all on one account. Scan receipts at hotel checkout, the rental car return, or between legs. Build your report throughout the trip so when you land on the last day, you're one tap away from being done.
Try CrewRoo FreeiPhone
Scan at hotel checkout
Android
Same app, any phone
iPad
Bigger screen, same trips
Desktop
Finish reports at a desk
Built for crew
Who It's For
Built for contract pilots, flight attendants, and corporate crews who deal with post-trip expenses.
CrewRoo for contract flight attendants
Contract Pilots & Flight Attendants
Track expenses and invoice your clients directly. Get paid faster with professional documentation.
Corporate Flight Crews
Capture receipts on the road and submit organized expense reports to your flight department.
Small Flight Departments
Give your crew a simple tool that produces accounting-friendly reports without the training overhead.
Pricing
Simple Pricing. One Plan.
Everything CrewRoo does, for one price. No tiers, no add-ons, nothing held back.
CrewRoo Pro
14-day free trialFor crew who get reimbursed for expenses, invoice for contract work, or both
Get paid faster with professional invoices
- Scan receipts, AI fills in the details
- Build expense reports by date range
- Trips with dates, daily rates & work days
- Flight legs, RON nights & mileage
- Attach receipts to specific trip days
- Client management
- Generate a clean report or invoice from your expenses
- Send to accounting or client in a single email
- Full contractor billing workflow
- Cloud storage for all receipts & documents
Includes a 14-day free trial. No credit card required.
Built for contract pilots & flight attendants, corporate flight crews, and small flight departments.
CrewRoo is an administrative tool for organizing records and generating reports or invoices — not an accounting, tax, legal, payroll, or payment-processing service.
FAQ
Frequently Asked Questions
Everything you need to know about CrewRoo.
What is CrewRoo?
CrewRoo is what happens when you get tired of doing expense reports at midnight. It handles the whole post-trip mess — scanning receipts, organizing by trip and tail number, and getting a clean report or invoice out to accounting or your client.
Who is CrewRoo for?
If you fly professionally and deal with receipts, per diem, and expense reports after every trip — this is built for you. Contract pilots, corporate pilots, flight attendants, charter crews, small flight departments. Anyone stuck doing trip admin on their time off.
How does the receipt scanning work?
Point your phone camera at any receipt and tap the capture button. CrewRoo instantly extracts the vendor name, amount, date, and expense category. You can also upload PDF receipts. It handles hotel folios, rental car invoices, meal receipts, fuel charges, Uber rides, and airline tickets.
Can I track expenses for multiple clients and tail numbers?
Yes. CrewRoo lets you maintain separate client profiles with company names, billing contacts, addresses, and associated tail numbers. When you create a trip, you select the client and tail number, and all expenses are organized accordingly.
What does a CrewRoo invoice look like?
CrewRoo generates professional two-page PDF invoices. Page one is a clean summary with your info, client info, and total due. Page two is a detailed expense report with every work day, flight leg, RON night, and receipt itemized by category (Hotels, Travel, Meals, Misc).
How does per diem and daily rate tracking work?
When you create a trip, you set your daily rate. Work days auto-populate based on your trip start and end dates. Each day's description is auto-generated from your flight legs and RON nights are labeled with the overnight airport code. No more counting days manually.
Does CrewRoo work on my phone?
Yes. Get the CrewRoo app on the App Store for iPhone or on Google Play for Android, or use it in any browser on an iPad or computer. It's one account everywhere. Scan receipts at hotel checkout, the rental car return, or between legs.
How much does CrewRoo cost?
CrewRoo is $19.99/month for everything: scan receipts, build expense reports, track trips with daily rates and work days, log flight legs, RON nights and mileage, and generate contractor invoices. There is one plan — no tiers to compare. It includes a 14-day free trial, and no credit card is required to start.
Get Your Time Back
Your days off shouldn't disappear into a spreadsheet. CrewRoo takes care of the receipts, the per diem, and the paperwork so you can close the laptop and actually be off.
14-day free trial · No credit card required · Cancel anytime