Expense reports vs. trips

Both a trip and an expense report cover one client, one tail number, and a range of dates, and both collect receipts and mileage. The difference is how you're paid.

Use a trip when you bill for your time

A trip has a Daily Rate, optional Per Diem, flight legs, RON nights, and a client trip number. Its invoice includes a Work Days section with a line for each day, plus your receipts and mileage. This is the usual choice for contract work. See Create a trip.

Use an expense report for reimbursement only

An expense report has no day rate, per diem, legs, RON nights, or client trip number. Its invoice includes only receipts, additional expenses, and mileage. It's built for crew on payroll who bill back their expenses: your pay comes through payroll, and the expense report invoices the client for your out-of-pocket costs. See Create an expense report.

Expenses from a trip go on the trip

If you bill a day rate or per diem for a trip, put that trip's receipts and mileage on the trip itself, not on an expense report, so they're on the same invoice. On Expense Reports, tap Add to a Trip, pick one of your active trips (ones not yet invoiced), and you land on its receipts.

Where to find them

• Trips is in the bottom tab bar on phones and the sidebar on a computer.
• Expense Reports is in the account menu (top-right) on phones, and in the sidebar on a computer.

Both are invoiced the same way: open it and tap Create Invoice. See Create an invoice.